Effective Date: MAY 25, 2026
Website: https://oncologydataeducators.com

Oncology Data Educators respects your privacy. This Privacy Policy explains what information we collect, how we use it, and what rights you have when using our website, courses, resources, store, contact forms, and account features.

Who We Are

Our website address is: https://oncologydataeducators.com.

Oncology Data Educators provides educational resources, bootcamps, study materials, and continuing education-related content for oncology data professionals, oncology registrars, healthcare professionals, and related learners.

Information We Collect

We may collect information you voluntarily provide when you:

  • Create an account
  • Enroll in a course or bootcamp
  • Purchase digital or physical products
  • Submit a contact form
  • Sign up for email updates
  • Leave a comment
  • Download resources
  • Participate in quizzes, lessons, or course activities

This information may include:

  • Name
  • Email address
  • Billing and shipping address
  • Phone number, if provided
  • Account username
  • Course enrollment history
  • Course progress, quiz activity, completion status, and certificates
  • Order and payment-related information
  • Messages submitted through contact forms
  • Comments or other content you submit to the site

We may also collect technical information such as your IP address, browser type, device information, operating system, referral source, pages visited, and general site usage data.

Courses, Bootcamps, and Account Data

If you enroll in a course, bootcamp, or educational program, we may store information related to your participation, including course access, lesson progress, quiz results, assignments, completion records, certificates, purchase history, and account activity.

This information is used to provide access to purchased or enrolled content, track learning progress, issue certificates when applicable, provide support, and maintain accurate administrative records.

Store and Payment Information

If you purchase a course, bootcamp, digital download, study material, or physical product, we collect information necessary to process your order.

Payments may be processed through third-party payment processors. We do not store full credit card numbers on our website. Payment processors may collect and process payment information according to their own privacy policies and security standards.

We may retain order records for administrative, accounting, tax, legal, and customer service purposes.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.

An anonymized string created from your email address, also called a hash, may be provided to the Gravatar service to see whether you are using it. The Gravatar privacy policy is available at: https://automattic.com/privacy/.

After approval of your comment, your profile picture may be visible to the public in the context of your comment.

Contact Forms

When you submit a contact form, we collect the information you provide, such as your name, email address, and message. We use this information to respond to your inquiry and provide support.

We may retain contact form submissions for customer service, administrative, and security purposes.

Email Signups and Marketing

If you sign up for email updates, newsletters, course announcements, resource notifications, or promotional emails, we may use your email address to send those communications.

You may unsubscribe at any time by using the unsubscribe link included in marketing emails or by contacting us directly.

Transactional emails, such as account notices, course access emails, password reset emails, receipts, and important service updates, may still be sent even if you unsubscribe from marketing emails.

Media Uploads

If you upload images or files to the website, avoid uploading images with embedded location data, including EXIF GPS data. Visitors to the website may be able to download and extract location data from uploaded images.

Cookies

Our website uses cookies to support core site functionality, account logins, comments, shopping cart activity, course access, analytics, and user preferences.

If you leave a comment on our site, you may opt in to saving your name, email address, and website in cookies. These are for convenience so you do not have to fill in your details again when leaving another comment. These cookies may last for one year.

If you visit our login page, we may set a temporary cookie to determine whether your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we may set cookies to save your login information and screen display choices. Login cookies typically last for two days, and screen options cookies may last for one year. If you select “Remember Me,” your login may persist for up to two weeks. If you log out, login cookies will be removed.

If you edit or publish an article, an additional cookie may be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you edited. It typically expires after one day.

Ecommerce, LMS, and membership features may also use cookies to manage shopping carts, checkout sessions, account access, course progress, and secure login functionality.

Analytics

We may use analytics tools to understand how visitors use our website, improve site performance, evaluate content effectiveness, and identify technical issues.

Analytics tools may collect information such as pages visited, time on site, browser type, device type, approximate location, referral source, and general usage patterns. This information is generally used in aggregate and does not directly identify individual users.

Embedded Content From Other Websites

Pages and articles on this site may include embedded content, such as videos, images, articles, forms, maps, or social media content.

Embedded content from other websites behaves in the same way as if you visited that website directly. These third-party websites may collect data about you, use cookies, embed additional tracking, and monitor your interaction with the embedded content, especially if you have an account with that service and are logged in.

Examples may include embedded videos, YouTube content, social media posts, learning tools, or external resource links.

Third-Party Services

We may use third-party services to operate the website and provide services to users. These may include:

  • Website hosting providers
  • Payment processors
  • Email marketing platforms
  • Learning management tools
  • Ecommerce tools
  • Spam detection services
  • Analytics providers
  • Video hosting platforms
  • Form and security plugins

These third parties may process limited personal information as necessary to provide their services. Their use of information is governed by their own privacy policies.

Who We Share Your Data With

We do not sell your personal information.

We may share limited information with trusted third-party service providers when necessary to operate the website, process payments, deliver courses, manage accounts, provide customer support, send emails, detect spam, improve security, or comply with legal obligations.

If you request a password reset, your IP address may be included in the reset email.

Visitor comments may be checked through an automated spam detection service.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata may be retained indefinitely. This allows us to recognize and approve follow-up comments automatically instead of holding them in a moderation queue.

For users who register on our website, we store the personal information provided in their user profile. Users can see, edit, or delete certain personal information at any time, except they cannot change their username. Website administrators can also see and edit that information.

Course, account, certificate, and order records may be retained for as long as necessary to provide access to purchased content, document completion, support users, maintain business records, comply with legal requirements, and resolve disputes.

Contact form submissions and email signup records may be retained as long as needed for communication, support, administrative, and compliance purposes.

Your Rights Over Your Data

If you have an account on this site, have left comments, enrolled in a course, purchased a product, or submitted information through the website, you may request to receive an exported file of the personal data we hold about you.

You may also request that we erase personal data we hold about you. This does not include data we are required or permitted to keep for administrative, legal, accounting, security, educational record, or compliance purposes.

You may also request that we correct inaccurate information associated with your account.

Educational and Professional Content Disclaimer

The educational materials, courses, resources, and content provided by Oncology Data Educators are for training, informational, and professional development purposes. They are not intended to provide medical advice, legal advice, coding authority, registry policy determinations, or guaranteed certification outcomes.

Users are responsible for confirming applicable standards, requirements, and guidance with their employer, credentialing body, registry authority, or other governing organization.

Security

We use reasonable administrative, technical, and security measures to help protect personal information. However, no website, online platform, or electronic storage system is completely secure. Users are responsible for maintaining the confidentiality of their login credentials.

Children’s Privacy

This website is intended for adults and professionals seeking oncology data education, training, and related resources. We do not knowingly collect personal information from children under the age of 13.

Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.

Information submitted through the website may be processed by website hosting services, email platforms, LMS tools, payment processors, analytics providers, security tools, or other third-party services necessary to operate the website.

Contact Information

For privacy-related questions or data requests, contact us at:

Oncology Data Educators
Email: ltcolwell@gmail.com
Website: https://oncologydataeducators.com

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of the website after changes are posted means you accept the updated policy.